Thank you for chairing an Oral Paper Concurrent session at the SARRAH National Conference for Rural and Remote Allied Health Professionals.
The main roles of the Chair are to:
- Introduce presenters
- Make sure the presenters and the session runs to time.
Whilst we don’t anticipate any changes please check the program again here prior to your session. You will also find the program details in the Conference App and on the printed Pocket Program. Below are some tips to assist you with the chairing process. Most importantly, please ensure you start and finish all presentations on time and keep to the order in the program.
Oral presentations in the concurrent program are 15 minutes long, including 10 minutes of presentation and 5 minutes question.
Lightening Talk presentations are 5 minutes in length – only ask questions if time permits.
Before the Session
- The abstracts and biographies of presenters, where supplied, will be available in the Conference App (we will be emailing download instructions to all delegates prior to the conference). Please use these sources to prepare for introducing presenters and asking questions at the end of presentations (where necessary)
- Please go to your session room 15 minutes prior to the start time to meet the presenters, to familiarise yourself with the room and to introduce yourself to the AV technician allocated to your room. There will be technicians roaming between the session rooms to load the presentation files and to trouble shoot any technical issues should they arise
- There will be a chair table set up in the room with time cards (5 minutes, 2 minutes, 1 minute), a bell for signalling the end of each presentation and a microphone
- Advise the presenters that you will be signalling the time and ringing the bell at 2 minutes prior to the end of their time and again when they have to stop (where required). All presenters have been told that the chair will stop them when their time is up, even if their presentation isn’t finished
- Presenters will be asked to sit in the front row of the session room so they can move to the lectern quickly at the end of the previous presentation
- You will be advised of any housekeeping items or program updates by the registration staff or committee. Please announce these at the beginning of the session
- In larger rooms there will be a Q&A microphone on a stand in the aisle. Ask a member of the audience to be a microphone ‘runner’, if required.
During the Session
- Begin the session on time, announce any housekeeping and ask that all electronic devices are to be turned to silent
- Please use your phone to keep to time (your phone is more accurate than having individual clocks)
- Introduce each presentation with the title, the presenter and the presenter’s affiliation. The presenters bios are available for delegates to view on the Delegate App, no need to read them out
- If a presentation is withdrawn or a presenter does not arrive do not bring the next presentation forward, use the time for questions (delegates will be planning to come to presentations based on the published session times)
- Ensure each session starts and finishes on time. Ring ding the bell at 2 minutes to the end of the presenters total time (where required)
- At the end of each presentation be prepared to ask a question if no questions are forthcoming from the audience and time allows
- Do not ask any questions if the presenter has used all their allocated time
- At the conclusion of the session thank the presenters
- Use any remaining time for questions and discussion
- Remind all delegates that conference feedback boards are located in the exhibition and catering area, SARRAH would appreciate feedback on the following:
- SARRAH policy and research priorities
- Member development, membership communications and engagement, and fundraising initiatives and activities
- SARRAH conference – venue, program, speakers, socials, food, length and frequency, etc
- A SARRAH contribution box is located at the SARRAH trade table, the contribution box is available for:
- A pledge to be contacted for sponsorship of a number of student memberships
- A commitment to be contacted to make ongoing donations
- A one-off donation or an expression to be contacted for a one-off donation